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  New Business     5.    
Regular Business Meeting   
Meeting Date: 07/13/2021  
Submitted By: Sharon James
Submitted For: Edward J Peters

Information
Subject
AUTHORIZATION FOR CONTRACT AWARD - General Contractor/Construction Manager for the ESC HVAC/Lighting/Roof Upgrades Project
Recommendation
It is recommended that the Board of Directors authorize District Staff to award and execute the contract for General Contractor/Construction Manager (GC/CM) Services for the Educational Service Center (ESC) HVAC/Lighting/Roof Upgrades Project to Lydig Construction of Bellevue, WA.
 
Background
In accordance with RCW 39.10 and the procedures described below, District personnel have determined Lydig Construction to be the highest rated firm to provide General Contractor/Construction Manager (GC/CM) Services for the ESC HVAC/Lighting/Roof Upgrades Project.  If the Board of Directors authorizes award of the contract for this matter, the District would execute the attached agreement and issue a purchase order in the amount of $185,460 for pre-construction consulting services.  (See attached Lydig Proposal for Pre-construction Services.) Near the end of the design process the District and Lydig would negotiate a Guaranteed Maximum Price (GMP) for Construction. District staff would bring that GMP proposal to the Board for consideration.  If the Board approved the GMP, it would be executed as an amendment to the contract recommended in this item.
 
At its May 11, 2021 regular business meeting the Board of Directors authorized the use of the General Contractor/Construction Manager (GC/CM) Project Delivery Method for the ESC HVAC/Lighting/Roof Upgrades Project.  This Board authorization was enabled by the July 24, 2014 action of the State Project Review Committee which granted the Edmonds School District “Agency Certification” to use GC/CM for a three year period, and subsequent renewals through July 24, 2020 and July 24, 2023.
 
In accordance with Board of Directors approval, the District advertised a Request for Qualifications (RFQ) to provide GC/CM services.  Five firms submitted the required Statements of Qualifications (SOQ).   A seven person team independently reviewed all SOQs using the ten selection criteria described in detail in the RFQ, and shortlisted the following three firms: BNBuilders, Forma Construction, and Lydig Construction.
 
The selection committee’s next step was to interview the shortlisted firms and review their cost proposals for management fees. The committee members were as follows: 
 
Nick Chou, Design & Construction Manager, Edmonds School District
Andrew Greene, Attorney, Perkins Coie
Michael Nelson, Construction Coordinator, Edmonds School District
Edward Peters, Capital Projects Director, Edmonds School District
Josh Robischon, Principal, Metrix Engineers
Dion Serra, Project Architect, McGranahan Architects
Taine Wilton, Design & Construction Manager, Edmonds School District
 
The committee rated each firm based on ten criteria, which were given to each shortlisted team in advance.  These criteria, which are described in full on the attached tabulation are: 1) Understanding of Project Issues and Concept of GC/CM Services  2) Firm Qualifications, 3) Past Performance of the firm in negotiated and complex projects, 4) Recent, current and projected workload of the firm, 5) Accident Prevention Program,  6) Organization, Capability, Commitment and Continuity of Proposed Team, 7)  Team Experience and Qualifications, 8)  Ability and Approach to Providing Design Phase Services (Pre-construction), 9)  Ability and Approach to Providing Bidding and Construction Phase Services, and 10) Minority and Women Owned Business Enterprise (WMBE) outreach plan.  The firm qualifications ratings are detailed in an attachment and are summarized below.
 
Proposing firms also were required to submit sealed proposals including the cost of their “fee” and the “specified general conditions” for the entire construction project.  In this context, “fee” equates, roughly, to general overhead and profit.  “Specified general conditions” include on-site project management personnel, temporary facilities & utilities, site safety, traffic control, and other overall site-specific costs of managing the construction.  In a traditional construction bid, fee and general conditions are wrapped into the single lump sum price.  The District’s Request for Proposals (RFP) includes more than 250 pages of specifications defining the Specified General Conditions. The cost proposals are tabulated on the attached spreadsheet.
 
The committee’s recommendation is based on a combination of qualifications and cost.  Qualifications were weighted at 80% of the total score and cost was weighted at 20%.  These weightings were described in the Request for Qualifications.  Members of the selection committee checked references for key proposed project staff for each shortlisted firm prior to the interviews. This process complies with RCW 39.10, which governs GC/CM selection.  The results of the ratings are summarized below: 
 
  BNBuilders FORMA Lydig  
         
Qualifications Score (80 possible points) 69.6 76 76.8  
Cost Proposal (20 possible points) 20 15.78 15.62  
         
TOTAL (100 possible points) 89.60 91.78 92.42  
 
The selection committee found merit in all of the short-listed firms.  Lydig ranked the highest or was tied in nine of the ten qualifications rating categories.  The committee was particularly impressed with their understanding of the District’s needs, and the quality of their proposed personnel.  Lydig has completed Numerous K-12 and Higher Ed GC/CM projects and negotiated projects in Washington.
 
In the cost tabulation, Lydig had the second lowest fee percentage, (6.15% vs. 5.01% & 7.75%) and the second lowest cost for Specified General Conditions ($154,590 vs. $85,524 & $198,288).  Assuming the construction cost is the $5.2M specified in the RFP, the total of Lydig’s fee and SGCs is the highest of all proposers ($706K vs. $552K, & $699K), but is only about $7,000 higher than the next total.  Given all the factors involved, the selection committee believes that Lydig’s proposal represents the best value for the School District.
 
The first three attached documents relate to the selection process described above.  The remaining documents constitute the contract that District staff recommend executing.  Initially, the District would be contracting with Lydig for consulting services during the design phase (AKA pre-construction).  Near the end of the design process the District and Lydig would negotiate a Guaranteed Maximum Price (GMP) for Construction. District staff would bring that GMP proposal to the Board for consideration.  If the Board approved the GMP, it would be executed as an amendment to the contract recommended in this item.
 
 
Attachments:
Request For Qualifications - GC/CM Services for ESC Building Improvements (RFQ)
Request for Proposals - GC/CM Services for ESC Building Improvements (RFP)
Qualifications and Cost rating, Tabulation of Proposal Costs
AIA Form A133 – Standard Form of Agreement Between Owner and Construction Manager as Constructor
Cost Responsibility Matrix
Pre-Construction Services Scope of Work (Attachment 3 to AIA Form A133)
Lydig Proposal for Pre-Construction Services
AIA Form A201 - General Conditions of the Contract for Construction
Specifications Division 01
 

Fiscal Impact
Attachments
Request for Qualifications-GCCM Services
Request for Proposals-GCCM Services
Qualifications and Cost rating Tab
AIA Form A133-Standard Form of Agreement
Cost Responsibility Matrix
Pre-Construction Services Scope of Work
AIA Form 201-General Conditions
Specifications Div 01
Proposal for Preconstruction Services

Form Review
Inbox Reviewed By Date
Capital Projects Director Edward Peters 06/28/2021 02:04 PM
Superintendent's Office Allison Kaufmann 07/06/2021 07:44 AM
Form Started By: Sharon James Started On: 06/25/2021 08:32 AM
Final Approval Date: 07/06/2021

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