Minutes Packet Return



 

School Board Regular Business Meeting
Minutes

November 14, 2017

Educational Services Center
20420 68th Ave. West, Lynnwood WA 98036

 

             
CALL TO ORDER

5:00 pm - Executive Session - review performance of district employee and legal discussion regarding real estate.
5:45 pm - Reception for Student Artists
6:30 pm - Regular Business Meeting

President Phillips called the meeting to order at 5:00 pm and announced the Board would recess to executive session for 45 minutes to review the performance of a district employee and discuss a real estate matter and then attend a reception in honor of student artists from 5:45 to 6:30 pm. At 6:30 pm President Phillips reconvened the regular business meeting.
Present:
Susan Phillips, Carin Chase, Diana White, Gary Noble, Ann McMurray
Staff Present:
Kris McDuffy, Greg Schwab, Justin Irish, Stewart Mhyre, Rob Baumgartner, Debbie Jakala
             
FLAG SALUTE
             
APPROVAL OF AGENDA
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
             
APPROVE SCHOOL BOARD MINUTES FOR:
             
1.   School Board Minutes - October 24, 2017
  Moved by Board Member Diana White, Seconded by Board Member Ann McMurray
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  School Board Minutes - October 24, 2017
 
             
PUBLIC COMMENTS

The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time, but may be addressed during the Superintendent's comments section on the agenda. Questions may also be referred to the superintendent or staff for examination and later response. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt or terminate an individual's statement when it is too lengthy or personally directed.

Steven Keeler, Edmonds resident, addressed the Board regarding the teacher contract stating it is not yet on the website. Mr. Keeler also addressed the Board regarding his previous public comment on providing a link to textbook information for students online and Board response there could be copyright implications. Mr. Keeler clarified his intent was not to link to the entire book and violate copyright laws, but could be a link to just the book cover, title of publisher, and copyright date for reference. Mr. Keeler also asked the Board to consider bargaining the teacher contract in a open public forum when it comes up again in a few years.
             
CONSENT AGENDA
  Moved by Board Member Gary Noble, Seconded by Board Member Carin Chase 
Director Noble called out the College in the High School agreement with Edmonds Community College on the consent agenda, adding the district has had the program for several years and it is a great option for students to earn college credit while attending high school. Director Noble shared he was pleased to see it on the agenda again this year.

 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
             
Approve Personnel Actions
  Attachments:
  Personnel Addendum 11.14.17
 
             
Approve Bills: Vouchers audited and certified by the auditing office required by RCW 42.24.080, and those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to the Board.
             
Single reading, approve field trips:
             
1.   Alderwood Middle School, Salish Sea Expedition, San Juan Archapeligo, June 58-8, 2018 
  Attachments:
  AMS, Salish Sea Expedition, San Juan Archapeligo
 
             
2.   Meadowdale High School, Wrestling, Couer d' Alene, Idaho, December 14-16, 2017 
  Attachments:
  MHS, Tri-State Wrestling Tournament, December 14-16,2017
 
             
3.   Edmonds-Woodway High School, DHH-Deaf Academic Bowl, Irvine, CA. March 9-12, 2018
  Attachments:
  EWH- DHH Deaf and Academic Bowl
 
             
4.   Edmonds-Woodway High School, Jazz Ensemble I, Jazz at Lincoln Center, New York, NY, May 8-13, 2018
  Attachments:
  EWHS, Jazz Ensemble I
 
             
5.   Edmonds-Woodway High School, Wind Symphony Band, Whistler BC - Con Brio Festival, April 19-22, 2018  
  Attachments:
  EWHS - Wind Symphony Band
 
             
6.   Edmonds Heights K-12, High School Integrated Class, Bellingham Bay, San Juan Islands aboard Schooner "Zodiac", September 20-22, 2018
  Attachments:
  Edmonds Heights K-12, High School Integrated Class
 
             
7.   Mountlake Terrace High School, Boys Basketball, Longview WA, January 14-15, 2018
  Attachments:
  Mountlake Terrace High School, Boys Basketball
 
             
Miscellaneous Consent Items
             
1.   Single reading, approve Interlocal Agreement with Seattle Public School District to provide services under the Title I Equitable Services Program to eligible children, Resolution No. 17-70.
  Attachments:
  Resolution 17-70
 
             
2.   Single reading, adopt Resolution No. 17-65 to authorize those persons newly elected to the Edmonds School District Board of Directors to attend the Washington State School Directors Association (WSSDA) Annual Conference.
  Attachments:
  Resolution No 17-65 New Board Member(s) at WSSDA Annual Conference
  ILA with Seattle Public School District No. 1
 
             
3.   Single reading, approve Perkins Assurances for the 2017-18 school year for Career and Technical Education. 
  Attachments:
  Perkins Assurances
 
             
4.   Single reading, approve Career and Technical Education Program Review and Program of Work as required for the Carl D. Perkins Career and Technical Education Application. 
  Attachments:
  CTE Overall Program of Work 2017-2018
 
             
5.   Single reading, approve Interlocal Agreement with Edmonds Community College for the 2017-18 College in the High School Program, Resolution No. 17-58.
  Attachments:
  ILA 17-58 EdCC & ESD CHS
  Resolution 17-58
 
             
6.   Single reading, approve contract with Wonderland Development Center for early intervention services. 
  Attachments:
  Agreement
 
             
7.   Single reading, approve 2017-18 Memorandum of Understanding to comply with ESSB 5940 regarding insurance for the Service Employees' International Union, Local 925 Custodians, Food Service Drivers and Warehouse Employees.
  Attachments:
  MOU: insurance
 
             
8.   Single reading, approve 2017-18 Memorandum of Understanding to comply with ESSB 5940 regarding insurance for the Service Employees' International Union, Local 925 Maintenance Employees. 
  Attachments:
  MOU: Maintenance- insurance
 
             
9.   Single reading, approve 2017-18 Memorandum of Understanding regarding VEBA with Edmonds Education Association.
  Attachments:
  MOU EEA VEBA
 
             
10.   Single reading, approve 2017-18 Memorandum of Understanding regarding VEBA with Edmonds Principals Association.
  Attachments:
  MOU VEBA Principals
 
             
11.   Single reading, approve 2017-18 Memorandum of Understanding to comply with ESSB 5940 regarding insurance with the Edmonds Education Association.
  Attachments:
  MOU re: insurance EEA
 
             
12.   Single reading, approve 2017-18 Memorandum of Understanding with Edmonds Education Association regarding Edmonds Heights trigger.
  Attachments:
  MOU re: Ed Heights Trigger
 
             
CELEBRATION
The School Board will recognize individuals and groups that have contributed to the children and staff of the District. Nominees can be an employee, a parent, student(s) or a community member that may have supported students and staff in exceptional ways. The following will be recognized at this Board meeting:
             
1.   Student Artists

Student artists whose work was selected and featured in the district's 2017-18 District Calendar were celebrated by the Board.  Students were called up front to show their art - all applauded their achievement and photos were taken with the Board.  
             
2.   Technology Department Staff

President Phillips and Superintendent McDuffy expressed appreciation to Technology staff for their outstanding work on behalf of the district.  The Board applauded all and certificates of appreciation were shared. 
  Attachments:
  Tech Staff 11.14.17
 
             
REPORTS
             
1.   Secondary Report - Greg Schwab

Secondary reports to the Board included Alternative Learning Experiences (ALE), Career and Technical Education (CTE) and Secondary Administrator Professional Learning (attached). 
 
Greg Schwab introduced Scott Mauk and Katie Bjornstad who reported on their respective ALE programs, Edmonds Heights K12 and eLearning.  Dr. Mauk and Ms. Bjornstad described in detail the uniqueness of their programs which provides students the opportunity to earn credit outside of the traditional classroom setting.  Dr. Mauk described the Edmonds Heights K12 program as a parent partnership that allows parent involvement in the design and implementation of their student's learning with staff assisting to create relevant learning experiences that meet state legal requirements.  Dr. Mauk shared there could be as many as 500 EHK12 students on the campus at any given time.  Ms. Bjornstad shared about the unique features of the Edmonds eLearning Academy, noting enrollment has reached over 400 students and has the distinction of being one of the top 10 ALE programs in the state.  She shared about two program models:  dual enrollment (blended model), where students take one or more courses with eLearning and the majority at their home school and a full-time model where students are enrolled in eLearning exclusively.  Ms. Bjornstad shared the program serves students with a variety of needs and allows them the opportunity to individualize their educational plan.   Board discussion and questions followed including, outcomes of Washington State’s ALE Performance Audit, program participation fees, scholarship availability, percent of out-of-district students, enrollment history, any anticipated impact to program funding based on the state’s funding model, and eLearning program space at College Place Middle.  Dr. Mauk and Ms. Bjornstad invited the Board to stop by and visit their programs at any time.   
 
Mark Madison presented a review of the district’s Career and Technical Education (CTE) program highlighting three areas of review and improvement planning:  1) CTE program alignment to state, regional and local employment demands, 2) CTE program alignment to required state and federal program standards and quality indicators; and 3) student awareness of and access to CTE programs.  Mr. Madison shared the program review revealed manufacturing, healthcare, construction, and computer science employment demand remains high in our area.  He shared program improvement goals include adding Boeing’s Core Plus manufacturing program at Lynnwood High School, redesigning the Healthcare Professions program and exploring pre-apprenticeship designation for the Carpentry program.  CTE program alignment to state and federal standards was reviewed, and “University for All” messaging and CTE enrollment trends were discussed.  Board discussion and questions followed including metric used to determine employment demands (Board Member White noted education is also in high demand), percentage of CTE (college) credit bearing courses, process for determining Core Plus program placement at Lynnwood High, and planned location for a Healthcare program. 
 
Greg Schwab described the components of a Consultancy Protocol (attached) that will support ongoing principal professional development focusing on instructional leadership.    
  Attachments:
  Secondary Report 11.14.17
 
             
NEW BUSINESS
             
1.   Single reading, approve a Purchase and Sale Agreement with Wolff Enterprises, LLC, for the Former Maintenance and Transportation site, Resolution No. 17-69.
  Moved by Board Member Diana White, Seconded by Board Member Gary Noble 
Stewart Mhyre reviewed highlights of the attached Real Estate Purchase and Sale Agreement between the district and Wolff Enterprises II, LLC, for property known as the Former Maintenance and Transportation Site. Mr. Mhyre reviewed purchase price, purchaser’s development plans, and a timeline that included inspection period, environmental remediation and entitlement consistency, as well as anticipated project closing date.

 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  Resolution 17-69
  Purchase and Sale Agreement
 
             
2.   Single reading, adopt Resolution No. 17-68 to re-establish the 2018 Maintenance and Operations Tax Levy for the General Fund.
  Moved by Board Member Ann McMurray, Seconded by Board Member Gary Noble
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  Resolution 17-68
 
             
3.   Single reading, authorize the Superintendent to sign a Development Agreement and Ground Lease Agreement with Wakefield Properties, LLC, to lease district property, Resolution No. 17-67
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White 
Project consultant, Wayne Reisenauer, reviewed components of the Development and Ground Lease Agreement with Wakefield Properties, LLC, for a portion of property known as the former site of Lynnwood High School. The review included project description and a timeline for developer to determine project feasibility and project completion.
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  Development and Ground Lease Agreement with Wakefield Properties LLC
  Resolution No. 17-67
 
             
4.   Single reading, approve public works contract for construction of a special education room at Mountlake Terrace High School, Project Q16-26CP, Resolution No. 17-64.
  Moved by Board Member Carin Chase, Seconded by Board Member Ann McMurray
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  Resolution 17-64
 
             
5.   Single reading, approve public works contract to furnish and install floor covering at Brier Elementary School, Project Q16-10CP, Resolution No. 17-63.
  Moved by Board Member Ann McMurray, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  Resolution 17-63
 
             
6.   Single reading, approve 2017-18 School Improvement Plans (SIPs) and District Improvement Plan (DIP).

2017-18 Improvement Plans
  Moved by Board Member Carin Chase, Seconded by Board Member Ann McMurray 

Superintendent McDuffy distributed copies of School and District Improvement Plans (SIP and DIP) to board members. Dr. McDuffy, Greg Schwab and Justin Irish each highlighted areas of the book pointing out Key Performance Indicators, Continuous Improvement Cycle, Assessment Data and depth of information included in SIPs. The group shared this information is a work in progress and will be continually revisited and refined and noted SIPs will be used with school administrators to guide conversations around school improvement, and the DIP as an opportunity to continually align work to Our Commitment (Equity of Opportunity, Effective Learning for All Students, PreK-3rd Grade Early Learning, and Graduates Who Are Ready for Life). Dr. McDuffy shared Human Resources and Business and Operations components will be incorporated into the DIP as well. School and District Improvement Plans can be found on the district website: School and District Improvement Plans under About Us/District/School Learning Improvement.

 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
             
7.   First reading, adopt policy 6640 District-Owned Vehicles and rescind Edmonds 4330 Use of District-Owned Vehicles. 
  Attachments:
  6640 District-Owned Vehicles
  4330 Use of District Owned Vehicles
 
             
8.   First reading, adopt policy 6700 Nutrition, Health, and Physical Fitness and rescind Edmonds 4500 Food Service Program.
  Attachments:
  6700 Nutrition, Health, and Physical Fitness
  4500 Food Service Program
 
             
9.   First reading, adopt policy 6801 Capital Assets/Theft Sensitive Assets and rescind Edmonds 3620 Equipment and Fixed Asset Inventory.
  Attachments:
  6801 Capital Assets/Theft Sensitive Assets
  3620 Equipment and Fixed Asset Inventory
 
             
10.   First reading, adopt policy 6810 Energy Management, Education and Conservation and rescind Edmonds 4600 Resource Conservation.
  Attachments:
  6810 Energy Management, Education and Conservation
  4600 Resource Conservation
 
             
11.   First reading, adopt policy 6883 Closure of Facilities and rescind Edmonds 5300 Review of School Building Usage.
  Attachments:
  6883 Closure of Facilities
  5300 Review of School Building Usage
 
             
12.   First reading, adopt policy 6900 Facilities Planning and rescind Edmonds 5100 and 5000; Facilities Planning and Facilities Development Goals.
  Attachments:
  6900 Faciities Planning
  5100 Facilities Planning
  5000 Facilities Development Goals
 
             
13.   First reading, adopt policy 6905 Site Acquisition and rescind Edmonds 5200 Site Acquisition.
  Attachments:
  6905 Site Acquisition
  5200 Site Acquisition
 
             
14.   First reading, adopt policy 6920 Construction Design and rescind Edmonds 5110 Educational Specifications.
  Attachments:
  6920 Construction Design
  5110 Educational Specifications
 
             
15.   First reading, adopt policy 6925 Architect and Engineering Services and rescind Edmonds 5120 Architectural and Engineering Services.
  Attachments:
  6925 Architect and Engineering Services
  5120 Architectural and Engineering Services
 
             
16.   First reading, rescind Edmonds policy 3000 Fiscal Management Goals.  
  Attachments:
  3000 Fiscal Management
 
             
17.   First reading, rescind Edmonds policy 3140 Line Item Transfer Authority.
  Attachments:
  3140 Line Item Transfer Authority
 
             
18.   First reading, rescind Edmonds 3520 District Paid Access to Internet Data Service Plans.
  Attachments:
  3520 District Paid Access to Internet Data Service Plans
 
             
19.   First reading, rescind Edmonds policy 3600 Disposal of Instructional Materials.
  Attachments:
  3600 Disposal of Instructional Materials
 
             
20.   First reading, rescind Edmonds policy 3610 Retention and Disposition of Public Records.
  Attachments:
  3610 Retention and Disposition of Public Records
 
             
21.   First reading, rescind Edmonds policy 4200 Standard Equipment Lists for Schools and Departments.
  Attachments:
  4200 Standard Equipment Lists for Schools and Departments
 
             
UNFINISHED BUSINESS
             
1.   Second reading, adopt New Policy 6020 System of Funds and Accounts.
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6020 System of Funds and Accounts FINAL
 
             
2.   Second reading, adopt New Policy 6021 Interfund Loans.
  Moved by Board Member Carin Chase, Seconded by Board Member Ann McMurray
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6021 Interfund Loans FINAL
 
             
3.   Second reading, adopt New Policy 6040 Expenditures in Excess of Budget.
  Moved by Board Member Ann McMurray, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6040 Expenditures in Excess of Budget FINAL
 
             
4.   Second reading, adopt New Policy 6100 Revenues from Local, State and Federal Sources.
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6100 Revenues from Local, State and Federal Sources FINAL
 
             
5.   Second reading, adopt New Policy 6106 Allowable Costs for Federal Programs.
  Moved by Board Member Ann McMurray, Seconded by Board Member Carin Chase
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6106 Allowable Costs for Federal Programs-FINAL
 
             
6.   Second reading, adopt New Policy 6114 Gifts or Donations.
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6114 Gifts or Donations FINAL
 
             
7.   Second reading, adopt New Policy 6120 Investment of Funds.
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6120 Investment of Funds-FINAL
 
             
8.   Second reading, adopt New Policy 6220 Bid Requirements
  Moved by Board Member Carin Chase, Seconded by Board Member Ann McMurray
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6220 Bid Requirements-FINAL
 
             
9.   Second reading, adopt New Policy 6230 Relations with Vendors
  Moved by Board Member Ann McMurray, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6230 Relations with Vendors-FINAL
 
             
10.   Second reading, adopt New Policy 6500 Risk Management.
  Moved by Board Member Carin Chase, Seconded by Board Member Ann McMurray
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6500 Risk Management FINAL
 
             
11.   Second reading, adopt New Policy 6535 Student Insurance.
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6535 Student Insurance FINAL
 
             
12.   Second reading, adopt New Policy 6881 Disposal of Surplus Equipment and/or Materials.
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6881 Disposal of Surplus Equipment and/or Materials FINAL
 
             
13.   Second reading, adopt New Policy 6895 Pesticide Notification, Posting and Record Keeping.
  Moved by Board Member Ann McMurray, Seconded by Board Member Gary Noble
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6895 Pesticide Notification, Posting and Record Keeping
 
             
14.   Second readnig, adopt New Policy 6950 Contractor Assurances, Surety Bonds and Insurance.
  Moved by Board Member Carin Chase, Seconded by Board Member Gary Noble
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6950 Contractor Assurances, Surety Bonds and Insurance
 
             
15.   Second reading, adopt New Policy 6959 Acceptance of a Completed Project.
  Moved by Board Member Ann McMurray, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6959 Acceptance of Completed Project-FINAL
 
             
16.   Second reading, adopt Policy 6000 Program Planning, Budget Preparations, Adoption and Implementation and rescind currrent policies 3100 Annual Operating Budget and 3120 Fiscal Year.
  Moved by Board Member Carin Chase, Seconded by Board Member Ann McMurray
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6000 Program Planning, Budget Preparation, Adoption and Implementation FINAL
  3100
  3120
 
             
17.   Second reading, adopt Policy 6022 Minimum Fund Balance.
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6022 Minimum Fund Balance FINAL
  3100R-1 Procedures
 
             
18.   Second reading, adopt Policy 6030 Financial Reports and rescind current policy 3170 Financial Statements and Reports.
  Moved by Board Member Diana White, Seconded by Board Member Gary Noble
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6030 Financial Reports FINAL
  3170
 
             
19.   Second reading, adopt Policy 6101 Federal Cash and Financial Management and rescind current policy 3150 Federal Cash and Financial Management.
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6101 Federal Cash and Financial Management FINAL
  3150
 
             
20.   Second reading, adopt Policy 6210 Purchasing Authorization and Control and rescind Edmonds 3300 Purchasing.
  Moved by Board Member Diana White, Seconded by Board Member Carin Chase
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6210 Purchasing Authorization and Control FINAL
  3300
 
             
21.   Second reading, adopt Policy 6213 Reimbursement for Travel Expenses and rescind current policy 3500 Payment of or Reimbursement for Travel and Other Expenses.
  Moved by Board Member Carin Chase, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6213 Reimbursement for Travel Expenses FINAL
  3500
 
             
22.   Second reading, adopt Policy 6600 Transportation and rescind Edmonds 4300, Student Transportation Services.
  Moved by Board Member Ann McMurray, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6000 Transportation FINAL
  4300
 
             
23.   Second reading, approve policy 6605 Student Safety Walking, Biking and Riding Buses and rescind Edmonds 4307 Emergency Bus Evacuation and 8245 Student Conduct on Buses.
  Moved by Board Member Ann McMurray, Seconded by Board Member Diana White
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6605 Student Safety Walking, Biking and Riding Buses FINAL
  4307
  8245
 
             
24.   Second reading, adopt New Policy 6105 Continuing Disclosure.
  Moved by Board Member Diana White, Seconded by Board Member Ann McMurray
 
Aye: Board Member Carin Chase, Board Member Susan Phillips, Board Member Ann McMurray, Board Member Diana White, Board Member Gary Noble
Passed - Unanimously
  Attachments:
  6105 Continuing Disclosure FINAL
  6105 Procedure Continuing Disclosure
 
             
PUBLIC COMMENTS
No public comment.
             
BOARD MEMBER COMMENTS

Board comments included appreciation for being able to celebrate student artists at a reception and the opportunity to acknowledge technology staff and their work; congratulations to Ann McMurray for re-election to the school board and welcome to Deborah Kilgore as a new board member; looking forward to this week's Washington State School Directors Association (WSSDA) Annual Conference; notation that WSSDA's 2018 legislative priorities are now available (on WSSDA website); appreciation for the School and District Improvement Plan resource book and the well-layed out presentation of information; appreciation for the detailed report on the Alternative Learning Environments and Career and Technical Education; and acknowledging it was an honor to vote on a lease agreement for the old Lynnwood High School site after the efforts of all involved in its development. Student Adivsor Yubi Lojewski shared it was interesting to see how the eLearning and CTE programs function, adding students will value this information.
  Attachments:
  Director White Comments - Fundraising Equity
 
             
SUPERINTENDENT'S COMMENTS

Superintendent McDuffy shared program details received from Jenni McCloughan and Jennie Hershey about the Move 60! program for 2017/18, adding the district is fortunate to have Verdant's funding support for another three years, Jenni and Jennie will provide a program update to the board this spring. Dr. McDuffy shared she is excited about a service pin program implemented at the beginning of this school year to build upon pride and community among ESD staff. Dr. McDuffy shared sample pins, adding she delivers them during school visits to staff who have hit a milestone year (5, 10, 15, 20, etc.). Dr. McDuffy shared she is looking forward to attending the WSSDA conference.

Director White asked if the Homeless Report Dr. McDuffy shared with her Board Briefing could be posted for public access to which Dr. McDuffy responded she will check in with Anthony Craig.
  Attachments:
  Move 60 2017-18
 
             
DISCUSSION TOPIC

1. Fundraising Equity

Director White provided comments (attached) to further clarify her mention of fundraising equity at a previous board meeting. Director White's comments concluded with a suggestion to form a committee to look at the inequity of fundraising capability among schools and asked if this is a direction the board would like to pursue. Superintendent McDuffy shared Cabinet has been having conversation on this topic for about a year as an issue that needs to be addressed system wide. Dr. McDuffy added she recently met with Dave Golden who is willing to co-chair or help facilitate such a committee and Cabinet is supportive. Discussion followed on breaking out the research into specific areas of ASB fundraising, school booster club and parent group fundraising, school supplies lists, and what parents are paying for on a regular basis, and addressing one at a time. Director Noble suggested gathering data on three areas - ASB challenges to generate revenue, inequity between schools and fundraising efforts at schools; and what parents are paying for that the district should potentially be paying for and invite Deb Anderson to participate on a committee for possible Foundation support. Superintendent McDuffy added Cabinet is also interested in finding out how schools who don't have a supplies list requirement and/or don't ask for participation fees backfill to cover costs. Discussion concluded with Superintendent McDuffy affirming she and Director White would meet and discuss next steps.
             
FUTURE BOARD MEETING DATES

November 28, 2017 - Regular Business Meeting, 6:30 pm
November 30, 2017 - Work Session, 6:30 pm - 2000 Section Policy Review
December 12, 2017 - Regular Business Meeting, 6:30 pm
January 9, 2018 - Regular Business Meeting, 6:30 pm
January 23, 2018 - Regular Business Meeting, 6:30 pm

             
ADJOURNMENT

9:38 pm



_____________________________________________________
Susan Phillips, President


_____________________________________________________
E. Kristine McDuffy, Board Secretary/Superintendent

EDMONDS SCHOOL DISTRICT BOARD OF DIRECTORS

 

Carin Chase Term Expires Dec. 2019 Director District #1
Ann McMurray Term Expires Dec. 2017 Director District #2
Gary Noble Term Expires Dec. 2019 Director District #3
Susan Phillips Term Expires Dec. 2017 Director District #4
Diana White Term Expires Dec. 2019 Director District #5


 

Student Advisers: *Jacob Dodd, *Yubi Lowjewski, Olachi Mbara, Jason Mutuc

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